Microsoft Teams
offers a wealth of opportunities to optimize team collaboration and increase
productivity. However, it is important to me that the foundation in a team team
is stable. So here are my five basic tips that I always give to every company
in every training course:
✅ Define your
rules of the game: Before you start collaborating in Microsoft Teams, you
should define the rules of the game together. ♟️Define clear guidelines on how
you want to communicate as a team, how the apps and tools should be used, and
how posts should be written. A clear structure and uniform procedures
facilitate teamwork and support your communication.
📌 Use @mentions, Tags & Reactions: To make
sure the right people see your posts and messages, use the @mentions and Tags
feature. Tag team members whose attention is needed by @mentioning their names
or using the appropriate tags. 👍Plus, using Reactions shows your team
members that you’ve read their post.
👑 Have
multiple team owners: Make sure your team has at least two team owners. This
gives you redundant management of the team and allows you to continue working
smoothly even in the event of vacation or illness. 🌴
🚀 Leverage
channels in a targeted manner: Creates specific channels for different topics
or sub-projects to keep discussions organized. However, be careful not to
create too many channels so as not to overwhelm team members 💡.
🛠️ Add apps you need: Add the apps your team
needs to collaborate better. Be it Planner for task management, OneNote for notes,
or other apps that support you in your specific workspace. 💡You can
even embed relevant websites directly.
It’s not so easy
to break it down to just five tips. 🫣I think there is still a lot of
room for improvement in the use of teams in our working world.
